Introduction
One of the first questions administrators ask when evaluating Islamic school management software is: what does it cost? The second question — almost always — is whether it is affordable for a community-funded maktab running on donations and volunteer teachers.
Ilmify’s pricing is built around a simple principle: the software that a maktab needs should not be priced for a well-funded mainstream school. Community Islamic institutions operate on different budgets, different staffing models, and different funding sources than local authority schools or private academies. The pricing reflects this.
This page explains Ilmify’s plans, what each includes, how to choose the right tier for your institution, and — critically — what the real cost of Ilmify looks like compared to the true cost of managing an institution manually.
Ilmify pricing philosophy: built for community institutions
Most school management software is priced for institutions with dedicated IT staff, annual software budgets in the thousands, and finance teams who process purchase orders. Ilmify is priced for:
- A maktab run by a part-time administrator and volunteer teachers
- A madrasa funded by community donations and modest student fees
- A hifz academy that operates evenings and weekends
- A full-time Islamic school with a real budget but still community-minded
The pricing model scales with institution size. A small maktab with 40 students pays a small maktab price. A madrasa network with 800 students across five branches pays a network price. There is no single flat rate that overcharges small institutions to subsidise large ones.
Plans at a glance
| Plan | Best for | Students | Price |
| Free | Very small maktabs, getting started | Up to 30 | £0/month |
| Community | Small to medium maktabs and madrasas | Up to 150 | From £19/month |
| School | Full-time Islamic schools and hifz academies | Up to 500 | From £49/month |
| Network | Multi-branch institutions and madrasa networks | Unlimited | From £99/month |
All paid plans are billed monthly. Annual billing is available with a discount. No contract is required — you can cancel at any time and export all your data before leaving.
What each plan includes
Free plan — up to 30 students
The Free plan is a genuine working platform, not a crippled trial. It is designed for very small community maktabs that need basic digital management without any subscription cost.
Includes:
- Student records (up to 30 students)
- Daily attendance marking
- Basic Hifz / Nazirah progress tracking
- Parent notifications (limited)
- Fee recording (manual)
- Teacher accounts (up to 2)
Does not include:
- Tarbiyah assessment module
- Salah monitoring
- Financial reporting
- Parent portal app
- Multi-branch management
- Priority support
Community plan — up to 150 students, from £19/month
The Community plan is the most popular tier for maktabs and small madrasas. It covers the full Ilmify feature set for institutions up to 150 students.
Includes everything in Free, plus:
- Full three-stream Hifz tracking (Sabak, Sabaq Para, Dhor)
- Tarbiyah assessment module
- Salah monitoring
- Parent portal app (iOS + Android)
- Automated progress reports
- Fee management with financial reporting
- Multilingual parent communication (English, Arabic, Urdu, Tamil, Malayalam)
- Unlimited teacher accounts
- Offline mode
- Email support
School plan — up to 500 students, from £49/month
The School plan is designed for full-time Islamic schools, hifz academies, and larger madrasas requiring more capacity and advanced features.
Includes everything in Community, plus:
- Up to 500 students
- Advanced academic tracking (Islamic studies subjects, board-level curriculum)
- Boarding / residential management module
- Welfare and safeguarding records
- Advanced financial reporting
- Bulk parent communication
- Data export for regulatory inspection
- Custom report templates
- Priority email and phone support
Network plan — unlimited students, from £99/month
The Network plan is designed for multi-branch institutions, madrasa federations, and Islamic school franchise brands.
Includes everything in School, plus:
- Unlimited students
- Unlimited branches
- Central dashboard across all branches
- Branch-level vs network-level reporting
- Role-based access (network admin, branch admin, teacher, parent)
- Custom branding / white-label options
- Dedicated account manager
- SLA-backed support
Feature availability by plan
| Feature | Free | Community | School | Network |
| Student records | ✓ (30) | ✓ (150) | ✓ (500) | ✓ Unlimited |
| Attendance tracking | ✓ | ✓ | ✓ | ✓ |
| Hifz tracking (basic) | ✓ | ✓ | ✓ | ✓ |
| Hifz tracking (3-stream full) | ✗ | ✓ | ✓ | ✓ |
| Tarbiyah assessment | ✗ | ✓ | ✓ | ✓ |
| Salah monitoring | ✗ | ✓ | ✓ | ✓ |
| Parent portal app | ✗ | ✓ | ✓ | ✓ |
| Multilingual communication | ✗ | ✓ | ✓ | ✓ |
| Fee management | Basic | ✓ Full | ✓ Full | ✓ Full |
| Financial reporting | ✗ | ✓ | ✓ | ✓ |
| Boarding management | ✗ | ✗ | ✓ | ✓ |
| Welfare records | ✗ | ✗ | ✓ | ✓ |
| Islamic studies curriculum | ✗ | ✓ | ✓ | ✓ |
| Board-level tracking (Samastha etc.) | ✗ | ✓ | ✓ | ✓ |
| Multi-branch management | ✗ | ✗ | ✗ | ✓ |
| Custom branding | ✗ | ✗ | ✗ | ✓ |
| Offline mode | ✓ | ✓ | ✓ | ✓ |
| Data export | ✓ | ✓ | ✓ | ✓ |
| Support | Community | Priority | Dedicated |
How to choose the right plan
| Your institution | Recommended plan |
| Weekend maktab, under 30 students, just getting started | Free |
| Evening maktab, 30–150 students, needs full Hifz tracking and parent app | Community |
| Hifz academy, 50–150 students, serious three-stream Hifz management | Community |
| Full-time Islamic school, 150–500 students | School |
| Boarding madrasa / Darul Uloom | School |
| Multi-branch maktab network | Network |
| Islamic school franchise (10+ locations) | Network |
| Islamic preschool chain | Network |
If you are between plans, start with the lower tier. Upgrading is instant. Downgrading requires waiting until the end of the billing period.
The real cost comparison: Ilmify vs manual management
The visible cost of Ilmify is the monthly subscription. The invisible cost of not using it is the administrative time, data loss risk, and parent communication failures that compound every week.
| Cost element | Manual (WhatsApp + Excel) | Ilmify Community (£19/month) |
| Software cost | £0 | £228/year |
| Admin time (weekly) | 10–15 hrs/week | 2–3 hrs/week |
| Admin time cost (at £10/hr) | £5,200–£7,800/year | £1,040–£1,560/year |
| Data loss risk | High (one crashed phone = years of data) | Very low (cloud backup) |
| Parent satisfaction | Low (manual WhatsApp updates) | High (real-time app access) |
| Hifz data quality | Low (paper notebooks) | High (searchable, complete) |
| Total true annual cost | £5,200–£7,800 | £1,268–£1,788 |
The Community plan costs less than the time savings it creates — even at a very modest estimate of administrator time value.
Discounts and community pricing
Annual billing discount: Pay annually instead of monthly and receive approximately two months free (equivalent to a 17% discount).
Charitable status discount: Registered charities and non-profit Islamic educational institutions may be eligible for reduced pricing. Contact the Ilmify team with proof of charitable status.
Multi-branch discount: Institutions on the Network plan with a large number of branches receive volume pricing. Contact the team for a tailored quote.
New institution discount: Newly established maktabs and madrasas (less than one year old) may qualify for a reduced first-year rate to support getting started.
MESBA and board affiliation: Institutions affiliated with recognised Islamic education boards (MESBA, Samastha, Deeniyat, and others) may be eligible for affiliate pricing. Ask the team.
Conclusion
Ilmify’s pricing is built on a straightforward principle: a community Islamic institution should be able to afford purpose-built management software without choosing between the software and paying the electricity bill. The Free plan covers the basics. The Community plan covers everything most maktabs and madrasas need. The School and Network plans serve larger institutions without the eye-watering costs of mainstream school ERP platforms.
The real question is not whether Ilmify is affordable. It is how much the alternative — manual management, WhatsApp groups, Excel spreadsheets, and paper registers — is actually costing your institution every week.
Start free or book a demo → ilmify.app
